Proposal for Dynamic Web Portal
for Indian Association Sharjah

Thank you for the opportunity to propose a complete digital solution for Indian Association Sharjah. This proposal outlines a modern, secure and scalable web portal that will streamline member services, hall bookings, consular support and communication, while creating new revenue opportunities for the Association.

1. Project Overview

The new website will be a dynamic, database-driven portal developed using Python Django. It will consist of two primary layers:

• Front-End (Public Website): For members and general public to access information, services and online forms.
• Back-End (Admin Portal): For administrators to manage content, users, roles, bookings, services and revenue banners.

The site will be mobile-responsive, multilingual on key service pages, and designed with a clean and accessible layout suitable for a wide range of users.

2. Key Objectives

• Provide a central online hub for information and services of Indian Association Sharjah.
• Streamline hall booking and consular services with online forms, document uploads and payment integration.
• Offer a user-friendly and multilingual(Malayalam & Hindi) interface that helps users complete processes without the need for typing centre support.
• Enable administrators to manage users, roles, content and digital advertising banners from a secure backend.
• Create new revenue channels via banner advertising for partners such as restaurants, event companies, typing centres and business setup firms.

3. Functional Scope

3.1 User Roles & Administration

• Secure admin login.
• Role creation and management (e.g. Super Admin, Content Admin, Hall Coordinator, Consular Coordinator, etc.).
• User management – create users, assign roles and reset passwords.
• Audit-friendly activity tracking (basic logs of key actions).

3.2 Home Page

• Hero banner with key messages and quick links to services.
• Brief introduction to Indian Association Sharjah.
• Highlights of upcoming events, news and quick call-to-action buttons.

3.3 Management Members & Messages

• Admin can add, edit and remove managing committee members.
• Upload profile photographs, names, designations and short messages.
• Optionally assign individual login credentials (username & password) if required.

3.4 Hall Booking Management (Two Halls)

• Create and maintain two hall profiles with photos, capacity, facilities and pricing.
• Public interface showing availability calendar and hall details.
• Online hall booking request form.
• Payment gateway integration so users can pay online (integration with the chosen payment provider’s API).
• Automatic email notification to admin on each booking request and payment status.
• Admin dashboard to view and manage hall bookings.
• Multilingual support for hall booking pages (e.g. English / Malayalam / Arabic as defined).
• Banner advertising space on hall booking pages for partner restaurants or event companies.

3.5 Consular Services Module

• Admin can create and manage various consular services (e.g., attestations, NOCs, etc.).
• Each service can have detailed description, required documents, fees and processing steps.
• Users can select a service and upload required documents securely.
• Form validations and clear instructions to minimize user errors.
• Basic status communication (acknowledgment email upon submission).
• Multilingual support for consular service pages to help normal users understand and fill forms.
• Banner advertising space for typing centres and business setup firms (revenue generator).

3.6 News Page

• Admin can add news items with title, description, date and accompanying photograph.
• News listing page with search / filter by date.
• Individual news detail pages.

3.7 Events Page

• Admin can publish event details with poster, description, date, time and venue.
• Photo gallery support for each event.
• Option to highlight upcoming events on the home page.

3.8 Contact Page

• All key contact details, location map (Google Maps embed or similar).
• General enquiry form (name, phone, email, subject, message).
• Form submissions routed to designated Association email.

3.9 Revenue Generation Banners

• Configurable banner spaces on:
  • Hall Booking pages – for restaurants / event companies.
  • Consular Services pages – for typing centres / business setup firms.
• Admin interface to upload banner images, partner details and links.

3.10 Revenue Generation Opportunities

• Banner advertising space on the Hall Booking page for restaurants or event companies.
• Banner advertising space on the Consular Services page for typing centers or business setup firms.
• Monetization-ready layout so these spaces can be rented to generate additional income for the Association.

4. Technology Stack

Layer	Technology
Back-End	Python Django Framework
Front-End	HTML5, CSS3, JavaScript (and modern UI components)
Database	PostgreSQL / MySQL (to be finalized with your IT team)
Hosting	Hosting to be provided by Indian Association Sharjah
Security	Role-based access control, SSL (on your hosting), secure form handling

5. Project Timeline

Estimated total duration: 40 days from final approval and receipt of all required content.

• Week 1: Requirements confirmation, information architecture, UI/UX wireframes.
• Week 2: Front-end design of all major pages, theme approval.
• Week 3: Back-end development – user roles, admin portal, content management.
• Week 4: Hall booking module, consular services module, multilingual setup.
• Week 5: Payment gateway integration, news & events, contact forms, banner management.
• Week 6: Testing, bug fixing, content population, training & go-live support.

6. Commercials

6.1 Inclusions

• Complete design and development of the website as per scope above.
• Multilingual implementation for consular services and hall booking pages.
• Integration with one payment gateway selected by the Association.
• Admin training (online session) for content and booking management.
• Deployment support on your hosting environment.

6.2 Exclusions / Client Responsibilities

• Domain name and hosting services (to be provided by Indian Association Sharjah).
• Payment gateway account / merchant onboarding and associated transaction charges.
• Translation of content into additional languages (Association to supply final approved text).
• Ongoing maintenance / support after go-live (can be provided under a separate AMC if desired).

6.3 Payment Terms

• 50% Advance — Project kickoff and design initiation.
• 25% on Go-Live — Upon site launch to production.
• 25% Hypercare Support — After completion of post-launch hypercare period.

7. Optional Annual Maintenance (AMC)

If desired, MITE Solutions FZC can provide an optional Annual Maintenance Contract including updates, security fixes, small content changes and technical support. The scope and pricing for AMC can be discussed after the portal has gone live.

8. Conclusion

MITE Solutions FZC is pleased to partner with Indian Association Sharjah to build a modern, user-friendly and revenue-generating digital platform. Our experience with Python Django and dynamic portals, combined with your strong community presence, will help deliver a professional online experience for members and visitors.

We look forward to your approval and the opportunity to proceed with this project.